Virginia State Government Residency Administrator Assistant - Accomac in Accomack, Virginia

Position Information

Job Description

Virginia Department of Transportation (VDOT) – Hampton Roads District has an exciting opportunity for a Residency Administrator Assistant at the Accomac Residency on the Eastern Shore. Responsibilities will include:

The incumbent will assist the Residency Administrator in Residency program delivery; participate in meetings with public agencies and citizen groups to disseminate or gather information; and represent VDOT, District or Residency perspective and business needs.

Assisting the Residency Administrator in building and maintaining strong partnerships with stakeholders as government liaison. Communicate with stakeholders to provide appropriate and authoritative information about business plans and actions and receive feedback on business goals. Participate in or conduct meetings with public agencies and citizens groups to disseminate or gather information. Represent VDOT, District or Residency perspective and business needs to committees, groups, and public forums. Investigate and respond to concerns from VDOT internal and external customers. Take administrative actions and make management decisions that result in a high level of credibility, public trust and good-will.

Residency Program Coordination – Lead the Residency team to deliver programs to ensure internal and external customers are provided quality and professional service. Assist the Resident Engineer in building and maintaining strong partnerships with District staff; delivering the Residency Program; and developing Six Year Plan (SYP) priorities and strategies. Coordinate with District sections to provide local context and direction regarding project delivery and to receive briefings on project scope and status. Promote communication and collaboration as one team across organizational boundaries. Take an active role in project scoping.

Residency Program Delivery – Assist the Residency Administrator in Maintenance and Operations Program Delivery. Administer maintenance budgets and projects effectively to meet Dashboard targets. Expend funds appropriately to maintain assets. Develop and implement plans to use resources (VDOT and alternate) to accomplish program goals. Monitor operations and plans for environmental compliance on projects and activities. Investigate, resolve, and diffuse conflicts. Apply industry best practices while managing maintenance and operations program delivery.

Manage Resources and Business Functions – Identify trends and project future needs through evaluation and analysis. Analyze problems and implement solutions or offer recommendations. Manage Maximum Employment Level (MEL) to ensure most effective use of budgets and resources. Oversee Residency to ensure a safe and healthy work environment. Manage fiscal, inventory, and budget to support the District’s Dashboard targets. Promote sound and ethical business practices in all fiscal, procurement, inventory activities. Develop sound and thorough budget requests. Ensure expenditures do not exceed allocations. Ensure employees assigned to asset or inventory duties are properly trained. Lead, promote and enhance the safety program in daily interactions with staff and through special events.

Emergency Operations – Ensure all employees are properly trained to carry out emergency response duties. Ensure required Personal Protective Equipment (PPE) and any other equipment is available for staff during emergencies. Oversee training, coordination, and implementation of emergency action plans. Conduct all emergency operations in compliance with FEMA and FHWA regulations. Secure hired equipment, emergency resources and establish snow removal and emergency response plans.

This recruitment may be used to fill additional positions.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. Applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, national origin, age, marital or veteran status, or the presence of a non-job-related medical condition. It is the intent of VDOT’s employment and personnel practices to conform to all applicable federal, state and local laws and regulations regarding non-discrimination. View details & knowledge, skills, & abilities for applicant evaluation at local VEC or http://www.vdot.jobs. TDD 1-800-828-1120.

Minimum Qualifications

Considerable knowledge of Federal and State rules, regulations, and policies as they relate to transportation.

Considerable knowledge and experience of plan reading, roadway construction and maintenance operations, equipment, materials and techniques.

Experience in budget development, expenditures reporting and financial administration.

Knowledge of financial and human resources management principles and practices.

Skill in maintaining effective relationships and building teams.

Ability to communicate effectively both orally and in writing with internal and external stakeholders at all levels.

Experience leading and supervising others.

Skill in the use of computers and software applications.

Valid driver’s license.

Preferred Qualifications

Professional Engineer license or EIT. Experience using automated financial software systems as it relates to budget development and administration.

Experience in the management of transportation programs and projects of varying complexity.

Bachelor’s Degree in Civil Engineering, Public Administration, or related field preferred; equivalent experience or training may substitute for degree.

Special Requirements

Fingerprint based background check, references, employment history and DMV records will be verified prior to employment

This position is designated as essential and as such, all duties associated with this job may be required during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.

Special Instructions to Applicants

State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications submitted via email, postal mail, fax, or in person will not be considered.

Applicants are expected to fully represent qualifications and work history on the State application. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.

This website will provide a confirmation of receipt when an application is submitted successfully. Please refer to Your Application in your RMS Account to check the status of your application for this position.

The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit Information for VDOT Employees and Applicants. NOTICE – VDOT will record information from the Form I-9 (Employment Eligibility Verification) on each new employee into the Federal E-Verify system to confirm identity and work authorization.

Contact Information

Name

Hampton Roads District Human Resources

Phone

757-925-1552

Address

1700 N. Main Street Suffolk, VA 23434

Working Title: Residency Administrator Assistant - Accomac

Role Title: Gen Admin Manager I - 19223

Job Open Date: 05/17/2018

Job Close Date: 06/01/2018

Open Until Filled: No

Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: No

Hiring Range: $66,910 - $105,811

Agency: Dept of Transportation (501)

Agency Website: http://www.vdot.jobs/

Location: Accomack - 001

Position Number: 22933

Job Posting Number: 1038026

Type of Recruitment: General Public - G

Does this position have telework options?: Yes

Bilingual/Multilingual Skill Requirement/Preference: No

Job Type: Full-Time (Salaried)

Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1

Pay Band: 05