HGA Architects & Engineers Marketing Coordinator in Alexandria, Virginia

HGA is an 800+ person, award winning architectural, engineering and planning firm seeking an experienced Marketing Coordinator or Senior Marketing Coordinator in its Alexandria, VA office. In this position you will organize, develop and oversee proposals and collateral supporting all of the firm’s practice groups. This includes coordinating and communicating schedules and assignments and ensuring the quality and final delivery of responses to Requests for Proposals (RFPs) and Request for Qualifications (RFQs). The ability to identify and incorporate information from multiple sources and translate it into a client-focused message, while meeting multiple deadlines is a must.

  • Works closely with Marketing Manager to improve department organization, standards and processes.

  • Partners with senior leadership to plan, develop and execute high-quality proposals, statements of qualification and award submittals in a deadline-driven environment.

  • Organizes, coordinates and/or develops marketing materials including presentations, collateral, reports, photography, project summaries and staff resumes.

  • Ensures all written materials are accurate, effective and developed within scheduled deadlines.

  • Collects, develops and edits content, data and images adhering to formatting and graphic standards.

  • Oversees the timely production of proposals and qualifications including print production, distribution and delivery.

  • Maintains marketing database and tracking systems.

  • Collaborates firm wide with marketing managers and coordinators in other offices to strategize, share best practices and develop key messages.

  • Leads the proposal process, managing all aspects of that proposal as well as providing overall quality assurance.

  • Reads and analyzes RFPs and RFQs and develops content for readability, consistency, clarity and compliance with requirements, minimizing style differences from multiple authors and contributors.

  • Manages strong working relationships with staff to ensure proposal input is accurate, compelling and timely.

  • Coordinates and develops interview presentations, deliverables and other materials.

  • Assists with the planning and organization of outside events, meetings and business development activities.


  • Identify and incorporate information from multiple sources and translate it into a creative, client-focused message.

  • Meet project deadlines and organize complex material, delivering solid project results.

  • Work closely with Project Managers on the selection and recommendation of appropriate project examples to be included in the Proposal, according to the Request for Proposal (RFP).

  • Demonstrate flexibility in working with a variety of team members, including firm principals and project leaders, to meet dynamic project demands.

  • Maintain a strong sense of focus and confidence under tight deadlines and varying workloads while working independently.

  • Multi-tasking ability, responding to constantly changing needs and schedules.

  • Team player with a “can do” attitude, service focus and collaborative spirit.

  • Bachelor's Degree in Marketing, Journalism, Communications or related field

  • 2 to 4 years of experience (for Marketing Coordinator) or 5 to 8 years of experience (for Senior Marketing Coordinator) in developing and producing proposals, statements of qualification and interview materials, preferably in the architectural and/or engineering field or related industries

  • Strong writing and editing skills (including grammar and punctuation)

  • Design sensitivity combined with proficient use of Adobe Creative Suite

  • Knowledge of Deltek Vision is a plus.

ID: 2018-1157

Street: 44 Canal Center Plaza