University of Virginia Administrative Assistant in Charlottesville, Virginia
The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics seeks a highly-organized, driven, and detail-focused person to fill the position of Administrative Assistant. The position provides a high level of support to various sport programs and the senior administration office. The ideal candidate will consistently display professionalism and confidence, create a positive first impression as a representative of the Department and University, and be a self-directed worker and learner. We seek a qualified professional who is a diligent problem-solver, a collegial team player, and someone who exhibits outstanding initiative to support the objectives of the team. The person must have a strong track record of successfully executing assigned work, operating within databases, strictly adhering to confidentiality, and meeting tight deadlines while producing quality results. The individual will be able to pivot easily between independent work and collaborations with a supervisor and/or team and will possess superior verbal and written communication skills. Ultimately, the person will be a strong fit for a fast-paced environment and will be able to contribute in a way that makes our collective achievements even better.
The Administrative Assistant position exists to perform administrative duties to support the programs of assigned sports in an effort to achieve operational excellence. Responsibilities include: exemplary customer service to internal and external constituencies; supporting assigned sport programs through establishing travel arrangements and providing general correspondence; preparing travel reimbursements, game contracts, and other essential documents; coordinating ground transportation for most sport programs; performing receptionist duties; and maintaining student-athlete databases.
Employment Conditions for Faculty
U.Va. will perform background checks including receipt of official transcripts from the institution granting the highest degree for all new faculty hires prior to making a final offer of employment.
The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans and persons with disabilities are encouraged to apply.
Required Knowledge, Skills and Abilities:
Working knowledge of office practices and procedures. Ability to utilize office equipment, facilities and materials needed to complete assigned tasks. Ability to prepare reports, handle information requests and perform general administrative functions. Effective verbal and written communication skills. Adherence to University policies for purchasing card. Ability to handle duties that require researching and collecting data. Ability to present a professional demeanor while delivering a high level of internal and external customer service. Ability to maintain a high level of confidentiality. Excellent written and verbal communication skills. Creativity and problem-solving skills.
Preferred Computer Applications:
Experience with Chrome River expense tracking, Apple operating systems, and FileMaker Pro preferred. Ability to create spreadsheets, use of software to create office letterhead, business cards, and various forms preferred.
Required Applicant Documents: CV / ResumeCover Letter
Department: Department of Athletics
If any experience is required, please specify kind of experience: Some experience in an administrative and/or business related field required.
Closing Date: Open Until Filled
If any experience is preferred, please specify kind of experience: Experience in collegiate Athletics
FLSA Exemption Status: Non Exempt
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: No
Posting Date: 04-24-2018
Is this position eligible for an Alternate Work Schedule?: No
Employment Posting Category: University Staff
E-mail a Friend: jobs.virginia.edu/applicants/Central?quickFind=84419
Anticipated Hiring Range: $40,000 - $47,000, dependent upon qualifications.
Preferred EducationWhat level of education is preferred to successfully perform the duties and responsibilities of the position? Choose one.: Associate's Degree
Number of Months/Year: 12
Drug Testing Required?(Typically positions involved in patient contact, mass transportation or law enforcement are included): No
Position Type: University Operational and Administrative Staff
Posting for UVA Employees Only: No
Required Computer Applications: Fluency with Microsoft Office Suite required.
Area of Interest: Administrative Support
Employment Conditions: Criminal HistorySexual Offender Registry
Type of Application:(required to apply for this posting): Staff Application
Required ExperienceWhat is the minimum level of relevant experience required to successfully perform the duties and responsibilities of the position? Choose one.: Some - up to 4 years
Posting Number: 0623122
Organization (Position Organization): 20625 AT-Programs Office
Preferred ExperienceWhat is the minimum level of relevant experience preferred to successfully perform the duties and responsibilities of the position? Choose one.: Some - up to 4 years
Number of Work Hours Per Week:(format: xx.xxxx): 40
Working Title: Administrative Assistant
Is this position eligible for Telecommuting?: No
Required EducationWhat is the minimum level of formal education required to successfully perform the duties and responsibilities of the position? Choose one.: High School Diploma or Equivalent Required