Smartronix Administrative Assistant in Stafford, Virginia

Administrative Assistant

Tracking Code


Job Description

Smartronix, Inc., is an information technology and engineering solutions provider specializing in Cloud Computing, Cyber Security, Health IT, Network Operations, and Mission-Focused Engineering. This is an administrative position supporting a government contract providing Rapid Engineering solutions. Qualified candidates are required to have a working knowledge of Microsoft Office with advanced MS Excel skills, excellent organization and multi-tasking skills, and excel in verbal and written communications; prior experience using Deltek Costpoint and MS SharePoint a plus. Candidates must be able to interpret verbal and written instructions and perform duties with limited supervision. The selected candidate will be expected to carry-out the following duties:

  • Create and submit Procurement Requests (PRs)

  • Initiate and Track Travel Authorization Request (TARs)

  • Initiate and Track Request to Initiate Purchase (RIPs )

  • Work closely with project leads and respond to requests

  • Attend meetings, take minutes and action items, distribute/post minutes and after actions, and track action items to completion.

  • Assist with editing, tracking and submission of Project Documentation

  • Review/edit technical reports and other CDRL documentation

  • Upload documentation to Program Share Drives and SharePoint

  • Assist with overall project documentation packages

  • Create templates, processes, and work flows, as applicable

  • Edit existing forms and templates

  • Backup for travel administrator

  • Perform other administrative duties as required

Required Skills

  • Attention to detail and ability to multi-task

  • Excellent oral and written communication skills

  • Ability to work as part of a team

  • Proficiency with computer applications and data entry

  • Strong organizational skills

  • Customer-service orientation

  • Capacity to learn rapidly and adapt quickly to change

  • Proficient with Microsoft Office products - Word, Excel, and Power Point.

  • Ability to identify, report, and track issues to closure

Required Experience

  • Prior experience using Deltek Costpoint and MS SharePoint a plus

  • Must be able to obtain a Secret clearance

Job Location

Stafford, Virginia, United States

Position Type


US Citizenship Required


Degree Required


Clearance Level Required

  1. Secret